Q1. When will the replenishment of petty cash be ready?
A1: Normally, petty cash can be replenished on spot at FO counter.

Q2. What procedures need to be followed for the replenishment of petty cash for the unit?

A2: The petty cash replenishment procedures:i) Complete the Petty Cash Replenishment Form which can be downloaded from the Finance Office website;ii) Send the duly completed form with the following documents to the Treasury Section of Finance Office for replenishments: - Original receipts and/or invoices with proof of payment; - Related approved proposal; and - Declaration for lost / receipts not issued if any.

Q3. Is petty cash replenishment available throughout the year?

A3: It is available throughout the year except the last 5 working days of each month which are blacked out for month-end closing.

Q4: How many times we can get petty cash replenished?

A4: A unit is expected to replenish once a day.

Q5. Is approval required for purchase made with petty cash?

A5: Prior approval in written (or via email) should be sought from the delegated personnel before making any purchase with petty cash.

Q6. Is there any limitation on the transaction amount?

A6: The per transaction amount should not exceed MOP2,000 or its equivalent.

Q7. If there are two receipts from the same supplier, each receipt is less than MOP2,000, but the sum of these receipts is over MOP2,000, can it be reimbursed with petty cash?

A7: Each identifiable transaction less than MOP2,000 can be settled by petty cash. However, if the purchases are made on the same day, the staff must claim the paid amount via reimbursement.

Please refer to the Guidelines on the Petty Cash Fund for details in FO website.