Q1. What is the delivery period for requisition of goods/services and completion date of renovation?
The information should be available in the price quotation (usually in PDF format) placed in the “QUOTATION” section of the respective E-PR form.

Q2. Which is the payment term for requisition of goods/services/renovation?
The information should be available in the price quotation from suppliers. It may be found in the price quotation section of the E-PR form.

Q3. Can we obtain the product specification/catalog of the quoted products?
Please consult PCT staff to gather the information from suppliers.

Q4. What are the assortment of the materials, such as color, and size of the quoted products? Will supplier provide samples for us?
Please consult PCT staff to gather the information and samples from suppliers.

Q5. Regarding the printing of books/materials, will PCT need to obtain a second quotation when there have been changes in the requirements since the first quotation?
Since the requirements are different when compared to the first request for quotation, PCT has to obtain a second quotation based on the changes.

Q6. How should we make our recommendation if we would like to choose the supplier that did not provide the lowest price quotation?
Requestors MUST provide justifications in the recommendation explaining why they do not select the lowest quotation. Factors such as the experience of the supplier, the quality of the product or service, the past experience, the timeliness of delivery, etc can be considered.

Q7. What is the procedure of request for quotation for air-ticket?
Normally requestors should send the following details of the flight to PCT via email:
- Round trip/single trip ticket with quantities;
- Take off date, time and locations / and return information;
- Type of seats (economic/business/first class); and
- Direct flight or possibility of transit

PCT staff will obtain 3 quotations from local travel agency together with 1 price reference from the Internet for comparison.

If the price quotation is for reference only, PCT staff will get 1 quotation from a local travel agency and 1 price reference from the Internet.

Q8. Is it necessary for us to print the E-PR form, and then give to delegated approver for signature and return to PCT for payment process?
Yes, hardcopy of a duly signed E-PR form is necessary for FO to process the payment.

Q9. Is it necessary for suppliers to give us the original invoice for requisition of goods/services/renovation?
Suppliers must provide the original invoice for payment. Payment will only be paid against original document.

Q10. Can requestors purchase item by themselves without using the services from PCT?
Yes, please see question no. D11 and D12. Requestors must follow the proper procedure, i.e. obtain relevant approval and reserve budget before placing an order.

Q11. When will 1 quotation be required?
When the amount of the price quotation does not exceed MOP15,000, one quotation will be acceptable. If the supplier is a sole agent, manufacturer or exclusive distributor, proof or justification is required. When there are less than 3 price quotations, the delegated power for the approval will be reduced to half.

Q12. When will 3 quotations be required?
Three quotations will be required when the estimated price of the goods/services/construction exceeds Mop15,000.00.