[For Staff Only]
How to Secure Your Zoom Meeting
Ref. No : LUUU-BNA9QFPosted by :LawrenceU/UMAC
Department :ICTO-IUSPosted Date : 03/04/2020
Category :


Secure Your Zoom Meeting

In recent weeks, discussions regarding Zoom security and privacy issues are rising globally such as uninvited users enter your Zoom meeting and share inappropriate content. ICTO highly encourages our users to do everything possible to ensure our meetings and classes are protected. You may refer to the following tips to conduct your Zoom meetings securely.

Before the meeting

Do keep your Zoom client up to date
It is important to keep the Zoom client updated to maintain effective security. These updates provide you with new meeting options, features, and also resolve discovered software errors and security vulnerabilities.

Don't share your meeting link in public space
Don't share your meeting link or meeting ID in public space such as Facebook, Instagram to prevent uninvited attendees crashing your meetings and sharing inappropriate content.

Do add a password to your meeting
Meeting password has been enabled by default. Make sure you have enabled password setting for your meeting. While scheduling a meeting, you can check whether the Require Meeting Password option is selected under Meeting Options. You should not uncheck this option or system will allow anyone to gain access to your meeting if they have your meeting ID.
During the meeting

Don't click on strange links in Zoom chat
Always resist the urge to click the links from people you don’t trust in Zoom chat to keep you safe.

Do manage screen sharing
Sharing privileges has been set to “Host Only” by default. You can verify whether the setting of preventing participants from screen sharing is on, by using the host controls at the bottom of your Zoom window and clicking the arrow next to Share Screen button and then Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window.

Do manage annotation
You and the attendees can mark up content together using annotations feature during screen sharing. If you do not need this, you should disable participant annotation in the screen sharing controls to prevent participants from annotating on a shared screen and disrupting your meeting or class. You can click More in the screen share controls at the top, select "Disable Attendee annotation".

Do disable private chat
The system allows each participant to send messages to each other privately during the meeting. You can restrict the in-meeting chat so as to prevent anyone from sending messages privately to other participants in a meeting or class. At the bottom of the in-meeting Zoom Chat window, click More, and then choose an option for "Allow attendees to chat with" such as No one, Host only or Everyone publicly.

Do manage your participants
    Click mute
    The host can mute all participants. This will keep participants' microphones, chatter or typing silent. Participants can begin a dialogue only when he or she is unmuted by host. You can enable or disable these options at the bottom of the participants list.

    Enable waiting room
    Waiting Room feature in our user account is turned on by default. Only host can admit attendees in the waiting room into the live meeting, you can admit attendees one by one, or admit them all at once. It is to ensure the meetings or classes are attended only by the intended students or participants.

    How to admit participants?

    Remove unwanted participants
    In participants menu, you can mouse over a participant’s name, and several options will appear, including Remove that can allow you to kick someone out of the meeting.

Learn more and getting help with Zoom

If you need any help on getting started or using Zoom, you may:
Other useful reference (CTLE webpage)

How to Use Zoom for Online Classes
Can I conduct online classes with a basic Zoom account?
Best Practices for Supporting Teaching and Learning Online:
Two Advanced Features in Zoom – Chat Transcripts and Reports from Polls

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Telephone : 8822 8600
Email : icto.helpdesk@um.edu.mo

Information and Communication Technology Office