集中採購 Centralized Procurement 2022 schedule and 1st call for Furniture (Deadline: 28 Feb 2022, 5:30 pm)


	[For Staff Only] 集中採購 Centralized Procurement 2022 schedule and 1st call for Furniture (Deadline: 28 Feb 2022, 5:30 pm)

	[僅供職員]

Ref. No :	CHOO-CB2ACG	Posted by :	CarmenHo/UMAC
Department :	ADMO-PCT	Posted Date :	26/01/2022
Category :
Category :	Bulletin 公告

Dear Colleagues,

Greetings from the Office of Administration!

The Centralized Procurement had been initiated for 4 years. Through reviewing and adjusting to the departments’ need in their purchasing, we understand that there is a strong desire from departments that the Centralized Procurement shall continue to serve as a channel of bulk purchasing in negotiating for a more competitive price and better service. This email is attached with the details of this year’s schedule.

Items to be purchased that fall into the following four categories will be handled through Centralized Procurement. Therefore, units are encouraged to plan ahead their purchase plan. Please refer to the purchase calendar below. PCT will announce two calls each year for collecting purchase requests of these items.

The first call for Furniture is open from now to 28 Feb 2022, 5:30 p.m.

	Categories	1^st call		2^nd call
	Categories	Submission period	Expected delivery	Submission period	Expected delivery
1	Furniture (e.g. office furniture, outdoor furniture, hostel furniture, laboratory furniture, etc.)	Now – 28 Feb 2022	Apr-May	1-30 Jun 2022	Aug-Sep
2	IT equipment (e.g. desktop computer, laptop, printer, monitor, etc.) & photocopier** (including rental and purchase of photocopier)	1-31 Mar 2022	May-Jun	1-31 Jul 2022	Sep-Oct
3	Electrical appliances (e.g. dehumidifier, refrigerator and heater, etc.) & AV equipment (e.g. amplifier, microphone, other accessories, etc.)	1-30 Apr 2022	Jun-Jul	1-31 Aug 2022	Oct-Nov
4	Office supplies (e.g. shredder, fax machine, large stapler, etc.) & first aid kits	1-31 May 2022	Jul-Aug	1-30 Sep 2022	Nov-Dec

**All requests for photocopier rentals (both renewal or new rental) shall be submitted through “centralized procurement”.

Requesting units are advised to observe the procedures below:

1. Raise e-PR forms by requesting units:

a. A reference number of “

PCT/CP/01/2022F

” should be stated in the subject of the e-PR form;

b. Seek approval for purchase request from the authorized entity.

2. After receiving the e-PR forms from the requesting units, PCT will:

a. Invite suppliers for quotations;

b. Send the received quotations to requesting units for recommendation;

c. Prepare the comparative table (if necessary);

d. Seek approval for award from the authorized entity;

e. Place orders.

Please note that the following items are NOT included in the Centralized Procurement exercise:

· Items which required sample submission or involves works (such as site visit and cabling);

· Exclusive items offered by sole supplier/agent/manufacturer;

· The estimated budget of items exceeding MOP500,000.

Should you encounter any problems in completing the e-PR forms, or have any enquiries on the Centralized Procurement, please contact:

· Carmen HO (extension: 8573, email:

carmenho@um.edu.mo

)

· Elisa LAI (extension: 4830, email:

elisalai@um.edu.mo

)

· Pinko LIU (extension: 4940, email:

pinkoliu@um.edu.mo

)

Last but not least, on behalf of the Office of Administration, I wish you and your family an auspicious and prosperous Year of the Tiger!

Procurement Section
Office of Administration