Friendly Reminder: 集中採購 Centralized Procurement 2021 schedule and 1st call for Furniture (Deadline: 28 Feb 2021, 5:30 pm)


	[For Staff Only] Friendly Reminder: 集中採購 Centralized Procurement 2021 schedule and 1st call for Furniture (Deadline: 28 Feb 2021, 5:30 pm)

	[僅供職員]

Ref. No :	CHOO-BYD5LP	Posted by :	CarmenHo/UMAC
Department :	ADMO-PCT	Posted Date :	19/02/2021
Category :
Category :	Bulletin 公告

Dear Colleagues,

(The information below requires follow-up and timely action. Please forward this email to your staff in charge of procurement in your unit.)

Greetings from the Office of Administration!

The Centralized Procurement had been initiated for 3 years. Through reviewing and adjusting to the departments’ need in their purchasing, we understand that there is a strong desire from departments that the Centralized Procurement shall continue to serve as a channel of bulk purchasing in negotiating for a more competitive price and better service. This email is attached with the details of this year’s schedule.

Items to be purchased that fall into the following four categories will be handled through Centralized Procurement. Therefore, units are encouraged to plan ahead their purchase plan. Please refer to the purchase calendar below. PCT will announce two calls each year for collecting purchase requests of these items.

The first call for Furniture is open from now to 28 Feb 2021, 5:30 p.m.

	Categories	1^st call		2^nd call
	Categories	Submission period	Expected delivery	Submission period	Expected delivery
1	Furniture (e.g. office furniture, outdoor furniture, hostel furniture, laboratory furniture, etc.)	Now – 28 Feb 2021	Apr-May	1-30 Jun 2021	Aug-Sep
2	IT equipment (e.g. desktop computer, laptop, printer, monitor, etc.) & photocopier** (including rental and purchase of photocopier)	1-31 Mar 2021	May-Jun (photocopier rentals : Sep, Oct)	1-31 Jul 2021	Sep-Oct (photocopier rentals : Jan, Feb 2022)
3	Electrical appliances (e.g. dehumidifier, refrigerator and heater, etc.) & AV equipment (e.g. amplifier, microphone, other accessories, etc.)	1-30 Apr 2021	Jun-Jul	1-31 Aug 2021	Oct-Nov
4	Office supplies (e.g. shredder, fax machine, large stapler, etc.) & first aid supplies	1-31 May 2021	Jul-Aug	1-30 Sep 2021	Nov-Dec

**All requests for photocopier rentals (both renewal or new rental) shall be submitted through “centralized procurement”. Individual requests which require contract signing are not accepted.

Requesting units are advised to observe the procedures below:

Raise e-PR forms by requesting units:

A reference number of “

PCT/CP/01/2021F

” should be stated in the subject of the e-PR form;

BR for budget estimation must be marked in the forms.

After receiving the e-PR forms from the requesting units, PCT will:

Prepare the purchase requisition proposal (

立項建議書

);

Invite suppliers for quotations;

Send the received quotations to requesting units for recommendation;

Prepare the comparative table (if necessary);

Seek approval from authorized entities;

Place orders.

Please note that the following items are NOT included in this Centralized Procurement exercise:

Items which required sample submission or involves works (such as site visit and cabling);

Exclusive items offered by sole supplier/agent/manufacturer;

The estimated budget of items exceeding MOP500,000 or the delivery period of items exceeding 6 months (photocopier rental is excepted).

Should you encounter any problems in completing the e-PR forms, or have any enquiries on the Centralized Procurement, please contact:

Carmen Ho (extension: 8573, email:

carmenho@um.edu.mo

)

Elisa Lai (extension: 4830, email:

elisalai@um.edu.mo

)

Pinko Liu (extension: 4940, email:

pinkoliu@um.edu.mo

)

Last but not least, on behalf of the Office of Administration, I wish you and your family an auspicious and prosperous Year of the Ox!

Thank you for your attention.

Procurement Section, Office of Administration