[For Staff Only]
Friendly Reminder: 集中採購 Centralized Procurement 2020 schedule and 1st call for Furniture (Deadline: 6 Mar 2020, 5:30 pm)
Ref. No : CHOO-BM66QYPosted by :CarmenHo/UMAC
Department :ADMO-PCTPosted Date : 26/02/2020
Category :

Dear Colleagues,

Greetings from the Office of Administration!

The Centralized Procurement had been initiated for 2 years. Through reviewing and adjusting to the departments’ need in their purchasing, we understand that there is a strong desire from departments that the Centralized Procurement shall continue to serve as a channel of bulk purchasing in negotiating for a more competitive price and better service. This bulletin is attached with the details of this year’s schedule.

Items to be purchased that fall into the following four categories will be handled through Centralized Procurement. Therefore, units are encouraged to plan ahead their purchase plan. Please refer to the purchase calendar below. PCT will announce two calls each year for collecting purchase requests of these items.

The first call for Furniture is open from now to 6 Mar 2020, 5:30 p.m.
1st call
2nd call
Submission period
Expected delivery
Submission period
Expected delivery
1Furniture (e.g. office furniture, outdoor furniture, hostel furniture, laboratory furniture, etc.)
Now – 6 Mar 2020
1-30 Jun 2020
2IT equipment (e.g. desktop computer, laptop, printer, monitor, etc.) & photocopier** (including rental and purchase of photocopier)
1-31 Mar 2020

(photocopier rentals: Sep, Oct)
1-31 Jul 2020

(photocopier rentals: Jan, Feb 2021)
3Electrical appliances (e.g. dehumidifier, refrigerator and heater, etc.) & AV equipment (e.g. amplifier, microphone, other accessories, etc.)
1-30 Apr 2020
1-31 Aug 2020
4Office supplies (e.g. shredder, fax machine, large stapler, etc.) & first aid supplies
1-31 May 2020
1-30 Sep 2020
**All requests for photocopier rentals shall be submitted through “centralized procurement”. Individual requests which require contract signing are not accepted.

Requesting units are to observe the procedures below:

Please note that the following items are NOT included in this Centralized Procurement exercise:
Should you encounter any problems in completing the e-PR forms, or have any enquiries on the Centralized Procurement, please contact:
Last but not least, on behalf of the Office of Administration, I wish you and your family an auspicious and prosperous Year of the Rat!

Best regards,

Annie Chan
Director, Office of Administration