Student Housing - Change Room and Single Room Application of Postgraduate House (PGH) for 1st semester of 2020/2021 Academic Year (12 -15 October 2020)


	Student Housing - Change Room and Single Room Application of Postgraduate House (PGH) for 1st semester of 2020/2021 Academic Year (12 -15 October 2020)

	學生住宿 - 2020/2021學年第一學期研究生宿舍轉房及單人間申請 - (2020年10月12日 - 15日)

Ref. No :	MLLL-BUB4JA	Posted by :	MichaeliaL/UMAC
Department :	SAO-SRS	Posted Date :	12/10/2020
Category :
Category :	Bulletin 公告

Dear PGH Students,

We would like to let you know that the “Application for PGH Change Room & Single Room” for 1st semester of academic year 2020/2021 will be opened for application from 12 to 15 October 2020.

A. Schedule:

Application Period	12 to 15 October 2020 (11:59 p.m.)
Single Room Lucky Draw Date *(10 PGH Points will be added to the lucky draw winners)**	16 October 2020 (3:30 pm in S3 C3 Foyer)
Result Announcement Date	21 October 2020
Changing Room Period	27 - 31 October 2020

(*Single room allocation will be based on PGH Points. Single room applicants with the highest PGH Points will be assigned for single rooms. The single room will be allocated to those successful applicants randomly and no change of single room is allowed. For more details of Single room allocation process, please refer to: https://srs.sao.um.edu.mo/pghpoint/)

B. Application Procedures:
1. Login in with your student I.D and Password at https://webdocs.umac.mo/sites/eform/sao/srs/Lists/Change%20Room%20Application%20for%201st%20Semester%20of%20202020/NewForm.aspx
(Application for PGH Change Room for 1st semester of 2020/2021) ;
2. Fill in the on-line application form;
3. Upon completion, click "Submit" and you will see this for successful submission;

4. Students will receive a confirmation email in their UM student email accounts after the application form is successfully submitted.

Notes:
- Students should read and complete the form carefully.
- Please ensure the application information is filled correctly before submission, no change is allowed after submission.
- The alert will pop-up at the top-left corner if there is any missing field.
- This form serves as application only; the final arrangement is subject to availability and lucky draw (10 PGH points will be added to those lucky draw winners).
- If students do not submit this application form on/before the deadline (15 October 2020, 11:59 p.m.), it will be considered as "NO change of PGH room is needed for 1st semester of academic year 2020/2021”

C. Postgraduate House Residents - Changing Room Options:
(1) Interchange between 2 residents in a shared room and both residents have to submit the on-line application forms.
(2) Change to single room (subject to availability). Lucky draw will be applied due to limited of single rooms (when the number of applicants exceeds the number of available single rooms). 10 PGH Points will be added to lucky draw winners. Single room applicants with highest PGH Points will be allocated single rooms. The allocation of single room will be determined by the total PGH points of the applicants. If there are applicatants with same points, the result will be determined by ballot.For details of PGH Point System please refer to the following link: https://srs.sao.um.edu.mo/pghpoint/
(3) Change to new bed space in shared room (subject to availability). Lucky draw will be applied due to limited bed spaces. Lucky draw will be applied due to limited of bed spaces (when the number of applicants exceeds the number of available bed spaces). PGH Points will be added to lucky draw winners. The allocation of new bed space will be determined by the total PGH points of the applicants. If there are applicatants with same points, the result will be determined by ballot.
(4) Change to single room (subject to availability). Besides, accept to change to other shared room if single room application is unsuccessful. Lucky draw will be applied due to limited of single rooms (when the number of applicants exceeds the number of available single rooms). 10 PGH Points will be added to lucky draw winners. Single room applicants with highest PGH Points will be allocated single rooms. The allocation of single room will be determined by the total PGH points of the applicants. If there are applicatants with same points, the result will be determined by ballot.For details of PGH Point System please refer to the following link: https://srs.sao.um.edu.mo/pghpoint/

D. Points to Note:
- ALL residents can only change their room ONCE per semester.
- Only current PGH residents in S1 to S4 are eligible to apply for "Application for PGH Change Room", any applications from NON-PGH residents will NOT be accepted.
- Lucky draw will be held on 16 October 2020 (Fri), 3:30 pm in S3 C3 Foyer to determine the distribution of rooms (10 PGH Points will be added to those lucky draw winners).
- After the result is announced, students who DO NOT perform their room changing procedure within the designated period will be considered as "preferred to stay in the original bed space and give up the application".
- SRS will do the single room allocation randomly for those successful applicants and no change of single room is allowed.
- E-debit note of the extra payment of accommodation fee will be issued to the residents who are successfully changed from shared room to single room in the due course.
- SRS has the rights to make the final decision.

For more information about Student Housing, Postgraduate House and Postgraduate House Resident Rules, you may refer to the following link: https://srs.sao.um.edu.mo/guidelines-and-rules/

For enquiries, please contact Student Housing office at 8822 2660 during office hours or email to sao.pgh@um.edu.mo.

Thank you for your kind attention.

Student Housing
Student Resources Section
Student Affairs Office